Scheduling and Dispatch

Executive summary

Help dispatchers plan daily work, assign crews, review availability, and compare scheduled hours with submitted field records from a shared construction calendar.

Why it matters

The Problem

Tomorrow’s schedule is not just a list of appointments. A dispatcher needs to know which crew is available, which project is ready, where the work is, and how planned hours compare with field records.

When that context sits outside the calendar, assignments become harder to trust:

Who is scheduled for tomorrow?
Which crew is available next week?
Is this job ready to assign?
Did scheduled hours match submitted field time?
Does this work connect back to the right project?
Does the crew have the site and location context they need?

Caliche connects scheduling to construction operations so dispatch decisions are made with project, crew, location, assignment, and labor context.

Capabilities

What You Can Do

Create a schedule for tomorrow’s crew

Use the calendar day view to plan work, assign crews, and keep daily schedules visible.

Assign jobs to field teams

Create schedules with project and assignment context instead of disconnected calendar entries.

Move scheduled work to another day

Adjust work when weather, crew availability, customer timing, or job readiness changes.

Review crew availability before committing work

Check availability and schedule context before assigning work to a crew.

Compare scheduled hours to submitted field time

Review scheduled-hour totals alongside field records when labor needs follow-up.

Keep dispatch connected to projects and locations

Tie scheduled work back to projects, locations, assignments, and field activity.

Workflow example

See It In Action

A dispatcher is building tomorrow’s schedule. They open the calendar, review planned work, check crew availability, create a schedule for a project, assign the right crew, and review schedule-hour totals before the day is finalized.

Instead of planning from a calendar alone, dispatch can make decisions with project, labor, and location context nearby.

Team outcomes

What Changes For Your Team

Dispatch decisions have more project, crew, and location context.

Field assignments are clearer before work starts.

Schedule changes are easier to review with related records nearby.

Labor review has a better connection to planned work.

Operations managers can see how schedules, assignments, and field records fit together.

Project managers get better visibility into when work is scheduled and who is assigned.

Who uses this

Best For

Operations managers coordinating active crews and workload.

Dispatchers building daily and weekly schedules.

Project managers who need schedule visibility tied to job status.

Office teams that need scheduled hours connected to field records.

Questions

FAQ

Is this only a calendar?

No. Scheduling and Dispatch connects calendar planning to assignments, projects, users, locations, availability, and field-hour review.

Can dispatchers review crew availability?

Yes. Dispatchers and operations managers can use availability and schedule context before committing work to the calendar.

Can scheduled work be moved?

Yes. Scheduled work can be adjusted when crew availability, weather, customer timing, or job readiness changes.

Does scheduling connect to field time?

Yes. Scheduled hours and submitted field records can be reviewed together so teams can compare planned work with field activity.

Who usually uses scheduling and dispatch?

Dispatchers, operations managers, project managers, and office teams use scheduling and dispatch to plan crews, assign work, review availability, and connect schedules to field records.

Scheduling and Dispatch

The Problem